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A banner image of an African woman holding a tablet and an Asian woman standing beside her, both smiling at the camera.

Program Logistics Coordinator, ILA

The CPA Western School of Business (CPAWSB) provides an innovative, competency-based learning program to more than 15,000 learners in Western and Northern Canada who are completing their formal education towards certification as a Chartered Professional Accountant (CPA) in Canada. CPAWSB delivers the CPA Preparatory Courses and the CPA Professional Education Program (CPA PEP) through a combination of online distance learning and face-to-face modules which prepare candidates for the national Common Final Examination (CFE). The School is dedicated to providing excellent service in meeting learners’ education and support needs and to working effectively with everyone.

We currently have an opening for a full-time, temporary Program Logistics Coordinator position, lasting one year. Reporting to the Director, Student Experience, the Program Logistics Coordinator plays a key role in ensuring the effective coordination of travel, accommodation, and event logistics for Indigenous learners participating in the CPA Indigenous Learners in Accounting Initiative (ILA). This position supports the operational delivery of in-person learning sessions by managing logistical travel details that enable learner participation from remote communities (via ground and air) across Western Canada.


Include but are not limited to: 

Student Travel and Accommodation Coordination 

• Liaise directly with learners to arrange travel, hotel bookings, and local transportation. 

• Ensure travel plans are responsive to individual needs and geographic considerations. 

• Coordinate transportation between hotels and classroom venues. 

Venue and Event Logistics 

• Book classrooms and learning spaces for program sessions. 

• Coordinate logistics for special events, including catering and attendance management. 

Expense and Per Diem Management 

• Process and track learner expense claims related to travel and meals. 

• Administer per diem allowances in accordance with organizational policies. 

Student Support and Communication 

• Maintain empathetic and regular communication with learners to address logistical concerns. 

• Provide proactive support to help learners navigate travel challenges and last-minute changes. 

Program Expansion Support 

• Assist with logistics for other education programs, including facilities bookings and equipment management.

• Minimum 3 years of experience in an office environment with increasing independence in decision-making (equivalencies will be considered, with one year of education equaling one year of experience, and vice versa). 

• Experience in travel coordination, event planning, or program administration. 

• Experience working with students and Indigenous communities or programs is considered an asset. 

• Strong proficiency in Microsoft Office, experience with Microsoft Dynamics or similar CRM systems is an asset. 

• Demonstrated knowledge and respect for Indigenous cultures, histories, and traditions. 

• Preference will be given to Indigenous applicants, as defined under Section 35(2) of the Constitution Act, 1982, which recognizes Aboriginal peoples as Indian (First Nations), Inuit, and Métis.

• Confidentiality: Maintains discretion when handling learner information. 

• Communication: Clear and timely communication tailored to diverse audiences. 

• Interpersonal Skills: Builds positive relationships with learners, vendors, and team members. 

• Attention to Detail: Ensures accuracy in expense tracking and logistical planning. 

• Logistical Organization: Coordinates complex travel and event arrangements efficiently. 

• Planning & Prioritization: Manages workload based on program schedules. 

• Adaptability & Pressure Management: Responds effectively to changing needs and tight deadlines. 

• Problem-Solving: Resolves logistical issues proactively. 

• Accountability: Takes ownership of responsibilities and outcomes. 

• Flexibility: Willingness to work evenings and weekends as needed. 

• Service Quality: Delivers professional and courteous support. 

• Team Collaboration: Shares knowledge and supports team success. 

• Continuous Improvement: Suggests enhancements to processes and systems. 

• Language Proficiency: Fluent in reading, writing, and speaking English.

Please note: When an ILA session takes place on a weekend, the Program Logistics Coordinator will be expected to be on call to support learners and the ILA team. This includes assisting with any issues or last-minute changes related to travel arrangements and ensuring students can get to and from the session safely and smoothly. 

This role is eligible for hybrid work. The CPAWSB is based primarily in Edmonton, Calgary, and Vancouver. If based outside of these centers, the successful candidate may be required to travel to a CPAWSB office from time to time, or as required. 

Recruitment is restricted to candidates residing in Alberta, British Columbia, Saskatchewan, or Manitoba. 

The salary range for this role is $49,200 to $73,800. Along with a comprehensive benefits package, CPAWSB offers an exciting and challenging work environment, as well as a company culture that values: Excellence, Integrity, Collaboration, Innovation, Responsiveness, Equity, Diversity, and Inclusion. 

If you believe that you could thrive in our environment, and are interested in pursuing this opportunity, please submit a detailed cover letter and resume for consideration to [email protected] on or before October 24th, 2025. 

CPAWSB is committed to Equity, Diversity, and Inclusion and encourages applications from Indigenous peoples, women, persons with disabilities, members of racialized and other diverse groups. CPAWSB thanks applicants for their interest in this opportunity. Only candidates selected for an interview will be contacted.


Apply now